Last Updated: June 29, 2021
EventPress is a product of Hotpress Media (Pty) Ltd.
EventPress - Online RSVP and Event Management System. Refered to in this document as “EventPress”.
Personal data you provide to us
When using EventPress, you may provide us with personal data. Personal data includes all personally identifiable information (“PII”) and data that directly or indirectly identifies you such as your name, email address, phone number and location data. You control how much information you provide through the EventPress product. To use EventPress, you must provide your name, and email address. If you did not submit this information yourself, we may have received this information from the event organizer to invite you to use the products and to prepopulate certain fields on EventPress. EventPress may request additional information about you beyond a name and email address. It is up to you how much additional personal information you share with us, the event organiser, and the other attendees. If you are an event organiser, you may also provide us with conference agendas, customer lists, exhibitor lists, and other information.
Personal data we collect through your use of our EventPress or Website
We collect limited personal data from you through your use of EventPress or Website. The only data we actively collect from you beyond that which you choose to provide are your IP address, browser software, operating system, and the time and date on which you visited EventPress or Website. In addition, we may also track your usage of EventPress for statistical and research purposes by means of cookies.
We process your personal data for the following purposes:
We do not use automated decision-making when processing personal information.
We do not share your personal data with third parties except where doing so is required to perform services rendered by EventPress.
Apart from the first and last name on your profile, we do not share your personal data with other attendees.
Legal Requirements and Law Enforcement
We will share personal information where we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to meet any applicable law, regulation, legal process or enforceable governmental request, detect, prevent, or otherwise address fraud, security or technical issues; or protect against harm to the rights, property or safety of EventPress, our users or the public as required or permitted by law.
In accordance with the applicable laws and regulations, we have taken adequate technical and organisational measures to safeguard the security of your personal information. We store the personal information that we process on a secure database that is protected by technical access controls. We periodically review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems.
We restrict access to personal information to employees, contractors and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
You may: withdraw consent for processing your personal information at any time; object to or restrict processing; or request EventPress to provide you a copy of your personal information, information about processing, or a correction or deletion of your personal information.
Children Under the Age of 13
Our services are directed to the general public. We do not knowingly collect information from children under 13 years of age or have any reasonable grounds for believing that children under the age of 13 are accessing our Website or using our Products or services. If we learn that we have inadvertently collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 13, or if you wish to remove publicly available content, please contact us at firstname.lastname@example.org.
If you have questions about our use of your personal data, please contact us at: email@example.com
Appendix 1: Cookies and Purpose
We use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your device for a set period of time or until you delete them). We use the following types of cookies for the purposes explained in this chart:
|Essential operation||These cookies are necessary in order for you to move around the service as you request. It allows us to recognise what type of attendee or other subscriber you are so that we can then accordingly provide services.|
|Functional||These cookies allow us to use certain features of the service in accordance with the choices that you make. These cookies mean that if you continue to use the services or return to the services, we can then provide services tailored for you based on the choices you have made or asked us to hold like your username or your customisations.|